Administrative Coordinator, Curatorial

The Administrative Coordinator, Curatorial serves as a trusted right-hand to the Sr. Deputy Director/ Chief Curator and helps to ensure the smooth day-to-day operation of the Curatorial Department. This is a highly facilitative role that requires excellent written and verbal communication skills and the highest level of discretion and attention to detail.

Department: Curatorial Affairs
Reports to: Chief Curator
FLSA Status: Non-Exempt
Schedule: Full time

Responsibilities:

  • Serve as a trusted assistant to the Sr. Deputy Director/ Chief Curator, including overseeing her correspondence, fielding/answering questions on her behalf, maintaining her files and records, managing her calendar and travel schedule, and handling other confidential information
  • Communicate on behalf of the Sr Deputy Director/Chief Curator internally to staff and externally to colleagues, donors, trustees, artists, and other members of the public 
  • Assist with preparations for internal and external meetings, including staff and personnel meetings, trustee meetings and weekly curatorial department meetings 
  • Manage departmental intern recruitment, assignments and space allocation in collaboration with the Human Resources coordinator
  • In coordination with the Sr. Deputy Director for Program Administration, develop and monitor departmental budgets and professional development allocations
  • Make departmental purchases and reconcile the monthly invoices 
  • Maintain departmental invitation lists and manage RSVPs for events 
  • Provide scheduling coordination for yearly performance appraisals and ensure all final documents are compiled, signed and returned to Human Resources on behalf of the Sr Deputy Director/Chief Curator 
  • Collect requests for and distribute exhibition catalogues 
  • Coordinate meetings of the Board Exhibition Committee and Acquisitions Committees, including drafting and distributing agendas, taking and circulating minutes, and helping to prepare presentations
  • Orient new staff and interns to curatorial department policies and procedures
  • Track the status of exhibition and acquisition proposals and respond to proposals following curatorial review
  • Assist curatorial staff in preparing and updating exhibition checklists, drafting correspondence, processing loan requests and agreements, and responding to requests from other departments
  • Organize and submit Immunity from Seizure applications 
  • Input and update the Museum’s CRM system as needed
  • Help coordinate the annual Purim Ball and “Art Tour” fundraisers, and assist staff from other departments on other cultivation events for trustees, Museum Council members and patrons
  • Represent the Museum at openings of exhibitions, conferences and other events, as needed
  • Other duties as assigned

Requirements:

  • B.A. or M.A. degree in art history, museum management or administration or related humanities field preferred
  • Professional/administrative experience in the form of temporary assignments/internships of one-two years
  • Broad knowledge of contemporary art, art history and interest in Jewish history and culture
  • Excellent organizational, written and verbal communication skills, and interpersonal skills
  • Unquestionable ethics, integrity, and trust
  • Knowledge of German, French, Spanish or Hebrew language a plus
  • Computer and digital media literacy
  • Knowledge of The Museum System, Net X, and Salesforce a plus
  • Ability to work nights on occasion
  • Fully vaccinated against COVID-19 with a Center for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable accommodation due to qualified disability or sincerely held religious belief or other legal basis)

Note: The Museum currently is operating with a hybrid model, with all full-time staff working on-site three days per week.

Send Resume with Cover Letter To:

Director, Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128

The Jewish Museum is an Equal Opportunity Employer.