Administrative Coordinator, Curatorial

The Administrative Coordinator, Curatorial provides critical support to the Chief Curator and Senior Deputy Director for Program Administration and helps ensure the smooth day-to-day operation of the Curatorial Department.

Department: Curatorial Affairs
Reports to: Chief Curator
Date posted: May 24, 2019
FLSA Status: Non-Exempt
Schedule: Full time

Responsibilities:

  • Manage the Chief Curator’s calendar and travel schedule
  • Communicate on behalf of the Chief Curator internally to staff and externally to colleagues, donors, trustees, artists, and other members of the public
  • Assist with preparations for trustee meetings and weekly curatorial department meetings
  • Manage departmental intern recruitment, assignments and seating in collaboration with the Human Resources coordinator
  • In coordination with the Sr. Deputy Director for Program Administration, develop and monitor departmental budgets and professional development allocations
  • Make departmental purchases and reconcile the monthly invoices
  • Maintain departmental invitation lists and manage RSVPs for events
  • Collect requests for and distribute exhibition catalogues
  • Coordinate meetings of the Board Exhibition Committee and Acquisitions Committees, including drafting and distributing agendas, taking and circulating minutes, and helping to prepare presentations
  • Orient new staff and interns to curatorial department policies and procedures
  • Track the status of exhibition and acquisition proposals and respond to proposals following curatorial review
  • Assist curatorial staff in preparing and updating exhibition checklists, drafting correspondence, processing loan requests and agreements, and responding to requests from other departments
  • Organize and submit Immunity from Seizure applications
  • Input and update the Museum’s CRM system as needed
  • Help coordinate the annual Purim Ball and “Art Tour” fundraisers, and assist staff from other departments on other cultivation events for trustees, Museum Council members and patrons
  • Represent the Museum at openings of exhibitions, conferences and other events, as needed
  • Other duties as assigned

Requirements:

  • B.A. or M.A. degree in art history, museum management or administration or related humanities field
  • Professional/administrative experience in the form of temporary assignments/internships of one-two years
  • Broad knowledge and interest in art history, with an emphasis on Jewish history & culture and contemporary art preferred
  • Excellent organizational, written and verbal communication skills, and interpersonal skills
  • Knowledge of German, French, Spanish or Hebrew language a plus
  • Computer and digital media literacy
  • Knowledge of The Museum System, Net X, and Salesforce a plus
  • Ability to work nights on occasion

Send Resume with Cover Letter To:

Associate Director, Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128

212.423.3232

The Jewish Museum is an Equal Opportunity Employer.