Responsibilities:

• Hire, supervise and provide leadership to the Museum’s security team, which includes 40+ security guards, control room operators, and temporary contract guards.
• In case of emergency, be prepared to lead all evacuation and safety protocols, including liaising with the police, fire department and other emergency response units.
• With the Director of Operations, develop and maintain security, safety and fire protection protocols that reflect current standards and Museum best practices. This may include evacuation plans, security operations manual, accident and incident reports, fire and natural disaster plans, and related materials.
• Train security personnel in emergency procedures, first aid, and other applicable safety standards; train Museum staff on security protocols and conduct safety onboarding for all new hires.
• Develop and maintain schedules to ensure adequate coverage throughout the galleries and Museum.
• Review security personnel payroll and timekeeping records to ensure accuracy and compliance with collective bargaining agreement terms.
• Train security personnel in how to effectively communicate with a diverse museum audience coming from a place of civility and empathy, including de-escalation training for instances where confronted with anxious, challenging or hostile behavior.
• Tactfully moderate and resolve escalated issues in a customer-focused manner while still ensuring the safety of the Museum and its assets.
• Assist in conducting regular inspections and surveys of the physical infrastructure to identify security, alarm, fire protection, and other safety concerns and make recommendations for appropriate remediation.
• Establish and maintain working relationships with New York City Police Department and other law enforcement and public safety agencies.
• Stay abreast of current events and potential threats that may impact the Museum; notify senior management and makes appropriate mitigation plans as needed.
• Network with security personnel at other cultural institutions; participate in professional organizations relevant to the field.
• Administer the parcel control program including maintenance of related audit trail programs such as parcel passes, object removal notices, etc.
• Collaborate with Museum registrars and curators on the delivery and safekeeping of art loans and related shipments.
• Manage the security components of the Museum’s participation in the Transportation Security Administration’s Certified Cargo Facility Program in conjunction with other key principles in the program.
• Assist with developing and overseeing the Security Department operating budget.
• Other duties as assigned

Responsibilities:

• Write and submit a high volume of quality grant proposals, including creating cover letters, LOIs, and effective funding requests as well as preparing budgets and other supplementary materials
• Manage an annual portfolio of ~$1million of restricted and unrestricted grants in a variety of Museum areas; oversee grant reporting and tracking for that portfolio, including preparing interim and final reports, reconciling budgets, managing the stewardship process, and working with departments throughout the Museum to ensure successful execution of related contractual requirements; provide grants management support across the team
• Track current and potential funders to ensure timely and appropriate solicitation and follow up, and maintain complete and up-to-date donor and research files and Salesforce records
• Identify new funding opportunities through high quality prospect research
• Review and edit funding requests generated by other team members
• Represent the Museum and interact with all levels of the organization and donors
• Participate in development-related special events, entailing some evening and weekend hours

Responsibilities:

• Track revenue and expenses for contributed income
• Assist with acknowledgements for incoming gifts; draft all personalized acknowledgement letters and keep bulk acknowledgement letters up to date
• Administer donor benefits, including ensuring donors are on appropriate event lists, facilitating complimentary tickets, and private tours and events are coordinated
• Manage VIP art fair passes for high level donors
• Provide administrative support including maintaining Salesforce records and MCloud lists for mailings; filing, photocopying, and ordering supplies
• Act as the departmental liaison for list management, including invitations, catalog mailings, and donor lists
• Assist with prospect research and moving prospects through the pipeline, prospect ideation for all team members, and membership upgrades through personal outreach
• Manage Development events calendar and run bi-weekly interdepartmental events meeting
• Ideate, plan, coordinate logistics for, and staff a wide range of exclusive donor events including virtual and in-person; requires some evening and weekend hours

Responsibilities:

The intern will be assigned a selection of the following tasks below depending on their interests and strengths:

• Data entry using Microsoft Excel and Google Sheets
• Entering and updating constituent information into Salesforce and Acme Ticketing to track the success of telemarketing campaigns
• Digitizing research materials and organizing in Google Drive
• Research works of art in the Museum’s collection
• Create online listings for Family and Access Programs
• Observe Education programs in all areas including School, Adult, Family, Teen, and Access
• Attend curatorial lectures on current and upcoming exhibitions
• Follow up with tour participants about payment and with evaluation forms
• Create slideshow presentations for virtual tours
• Write Alt Text for works of art in the Museum’s collection (training would be provided)
• Prepare materials for school partnerships
• Learn about the Jewish Museum, its history and collection
• Participate in educational programming with larger Jewish Museum intern cohort; attend virtual talks and field trips

Responsibilities:

ADMINISTRATIVE DUTIES

• Work with chief curator and senior team to visualize a refreshed strategy on publications, including scale and pacing of major books embracing latest thinking on temporary exhibition program and collections.
• Create materials that represent the project (description, preliminary specs, content, authors) for prospective publishers. Review bids and make recommendations to authors, senior deputy director and director on strategy.
• Actively collaborate with publishing partner, Yale University Press, on upcoming titles and further explore mutually beneficial joint ventures between Museum and Yale.
• Oversee publication budgets and provide estimates throughout process; track expenses and sales; predict royalties and works with senior staff to provide a cost-effective product.
• Work with Museum shop director to understand market, demand, and shop orders for publications.
• Negotiate contracts as needed with publisher, authors, and outside contractors.
• Effectively manage and mentor team including Editor and Rights and Reproduction Coordinator.
• Create and closely track internal and external timelines and establish clear deliverables. Maintain and prioritize publishing schedule for Program Division.Work closely with all publication authors to ensure that deadlines are met.

EDITORIAL DUTIES

• Develop manuscript from outline stage to execution; evaluate and edit (with the assistance of contracted editors as needed) earliest drafts of manuscripts; set content and editorial style; evaluate and consult on design; oversee illustration and permission process.
• Consult with designer and production manager, proofread page layouts, review color proofs, and work with printer.
• Manage production stages from copy-editing, working closely with authors, book publisher’s editorial/production staff, freelance designers, copy editors, and proofreaders as needed.
• Oversee preliminary copyediting; create style sheet for book; oversee final copyediting.
• Oversee and edit wall text and labels for exhibitions.
• Work with the staff in Education and Audience Development on exhibition interpretation related to wall texts and object labels and manage the review process for those texts.
• Develop policies and procedures for granting permissions for reprints of Jewish Museum copyrighted material.Oversee granting of such permissions.
• Review and evaluate external publications that accompany traveling exhibitions.
• Review promotional copy for publisher’s catalogue (and jacket copy).

Responsibilities:

• Refine and refresh the museum’s visual presence across a wide range of materials and treatments. Translate design briefs into effective designs for distinct constituencies, while maintaining visual consistency, brand guidelines across all media, and best practices in accessibility.
• Collaborate with colleagues across the Museum to ideate, art direct, design, and produce a range of projects, including,
  • production of promotional materials (multichannel advertising campaigns, fundraising collateral, direct mail solicitations, event invitations, newsletters, educational materials),
  • digital platforms (website UX; email marketing assets; motion graphics, animations, and development of video assets for use across platforms)
  • environmental graphics (wayfinding, informational signage, event decor)
  • product design (product and package design to support Retail initiatives
• Take a leadership role in the execution of graphic design within the Museums exhibition program:
  • Serve as in-house designer for the Museum’s collection exhibition(s) and installations; design and produce effective, compelling, and accessible wall text panels, labels, wayfinding, etc consistent with the Museums institutional graphic identity.
  • Lead selection of and supervise external graphic designers to support loan exhibitions; act as in-house designer for select loan exhibitions. 
  • Liaise with catalog designers and publications staff, as well as exhibition designer and curators, to translate the style of exhibition catalogs into exhibition graphic design.
• Motivate and lead design staff by serving as a compassionate mentor; oversee hiring, performance review, professional development, and administration for the department.
• Supervise production of all deliverables, ensuring that all materials maintain the museum’s high standards, and meet targeted budgets and timelines.
• Regularly and proactively present the studio’s work to senior staff, acting as internal advocate of the brand able to convey the rationale for design decisions to key stakeholders.
• Provide design counsel to senior museum staff as requested.  

Responsibilities:

• Reports in full uniform to daily security briefing, ready to take assigned post
• Patrols assigned post noting and reporting all unusual situations related to security and fire safety
• Interacts with museum visitors and staff in a courteous and helpful manner
• Conducts daily safety and security survey of assigned post
• Operates and monitors computer based CCTV and security alarm systems
• Follows direction and performs all duties related to physical security and fire safety, including assisting during emergency situations that may affect staff, visitors or the museum collections, while maintaining a composed demeanor.
• Fills-in as Control Room Operator when necessary
• Takes appropriate action to correct safety and security conditions
• Responds to medical situations and takes appropriate action
• Reports for emergency duty when necessary
• May be required to assist with snow and ice removal from the museum sidewalks and property
• May be required to perform custodial duties when needed

Responsibilities:

• Develop and lead gallery tours and virtual tours for adult groups in American Sign Language.
• Participate in training sessions, lectures, and walkthroughs in conjunction with temporary and collection exhibitions

Responsibilities:

• Support the Creative Services Department with the design of print and digital assets
• Prepare design files for production
• Assist in defining brand guidelines and iterating visual system

Responsibilities:

• Media research related to the exhibition Leonard Cohen: A Crack in Everything and other summer and fall 2019 exhibitions and programs at the Jewish Museum, including compiling media contact information to expand the press mailing list.
• Assist with tracking and reporting of media outreach/coverage.
• Staff film shoots for television and other video coverage of exhibitions.
• Draft pitches and strategy documents for public and family programs.
• The opportunity to write press releases or blog posts for the Museum’s Medium platform.

Responsibilities:

• Artist Research
• Identifying cross-promotional opportunities through research of current cultural events in New York, including exhibitions, museum public programs, concerts, and academic events
• Audience data collection and basic analysis
• Light event calendar data entry

Responsibilities:

• Assist membership staff with customer service tasks in person at the Museum, over the phone, or via email
• Perform data entry as needed and pertaining to membership and transaction information
• Provide general administrative support to the membership department as needed
• Work on special projects in support of the membership marketing strategy, including competitive analysis research and updating membership manuals

Responsibilities:

• Researching museum donors and gift histories, helping us make connections to future institutional fundraising goals  
• Creating an organized system for disseminating the researched data on an institutional level
• Occasional miscellaneous projects, as assigned

Responsibilities:

The intern works directly with the curator on a wide range of upcoming contemporary exhibitions to open 2019-2021. This will include:

• A solo presentation of an American artist based in New York, their first in the U.S., that will span 25 years of work in sculpture, painting, drawing and video. The exhibition will open Fall 2019. The intern will:
  • communicate with the artist, their studio and galleries, exhibition lenders and team members, and other departments within the museum on all matters related to exhibition development.
  • be responsible for managing the exhibition checklist, images and info, and creating presentations.
  • assist as needed with all details related to the exhibition catalog
  • draft important documents such as loans.
  • conduct and present research for the curator and other team members on the exhibition.
• A group exhibition about a legendary singer/songwriter to open Spring 2019, that includes substantial audio/visual presentations by contemporary artists, filmmakers, and sound artists. This is a traveling exhibition that requires logistical support. The intern will be responsible for all manner of organizational needs, including correspondence with the artists and their studios, checklist management and presentation creation.
• Researching and developing future exhibitions; major solo presentations by a contemporary artist and fashion designer. These exhibitions are in their initial phases and the intern will provide critical research support.

Responsibilities:

• Artist Research
• Identifying cross-promotional opportunities through research of current cultural events in New York, including exhibitions, museum public programs, concerts, and academic events
• Audience data collection and basic analysis
• Light event calendar data entry

Responsibilities:

• Identifying and researching new sources of funding;
• Supporting the execution of donor group mailings (solicitations, renewals, invitations, and acknowledgments);
• Updating and maintaining the donor database (Salesforce);
• Assisting in the planning and staffing of special events;
• Drafting correspondence;
• Assisting with the organization of office materials and supplies; and
• Miscellaneous projects, as assigned.

Responsibilities:

• Assist membership staff with customer service tasks in person at the Museum, over the phone, or via email
• Perform data entry as needed and pertaining to membership and transaction information
• Provide general administrative support to the membership department as needed
• Work on special projects in support of the membership marketing strategy, including competitive analysis research and updating membership manuals

Responsibilities:

• Media research related to fall 2018 and spring 2019 exhibitions and programs at the Jewish Museum, including compiling media contact information to expand the press mailing list.
• Assist with tracking and reporting of media outreach/coverage.
• Staff film shoots for television and other video coverage of exhibitions.
• Draft pitches and strategy documents for public and family programs.
• The opportunity to write press releases or blog posts for the Museum’s Medium platform.

Responsibilities:

The intern will research specific topics in art, share their research, organize visual material, and perform general administration tasks such as (but not limited to) maintaining checklists and budget logs, mailing and invitation lists, general paperwork, and presentation materials.  Current projects include portraiture in the museum’s collections, and further topics in modern art and the museum's collections.  The intern may be asked to research at off-site, public facilities in New York City, such as the Metropolitan Museum of Art library (Thomas Watson Library) the library at MOMA, the New York Public Library, etc.  Other tasks will be assigned as the need arises.

Other Duties and Responsibilities (if applicable):

Typing, photocopying, digitization, filing, sorting mail, etc.

Responsibilities:

Intern will assist staff with:

• Family tours and art workshops
• School tours including prepping art materials, assisting with lessons, and documenting programs
• Develop, prep and facilitate art projects in the studio
• Professional development workshops
• Programs for audiences with special needs
• Outreach to audiences, such as developing mailing lists
• Research projects in conjunction with upcoming exhibitions or Museum collection
• Movies That Matter film program and other teen programs
• Data entry of program evaluations
• Other administrative projects as needed

Responsibilities:

Media research related to exhibitions and museum programs, including compiling media contact information to expand the press mailing list.
Assist with tracking and reporting of media outreach/coverage.
Staff film shoots for television and other video coverage of exhibitions.
Check-in media who attend press previews for exhibitions.
Draft press releases and strategy documents for public and family programs.

Responsibilities:

• Media research related to exhibitions and museum programs, including compiling media contact information to expand the press mailing list.
• Assist with tracking and reporting of media outreach/coverage.
• Staff film shoots for television and other video coverage of exhibitions.
• Check-in media who attend press previews for exhibitions.
• Draft press releases and strategy documents for public and family programs.

Responsibilities:

Intern will assist staff with:

• Family tours, concerts, and art workshops
• School tours including prepping art materials, assisting with lessons, and documenting programs
• Develop, prep and facilitate art projects in the studio
• Professional development workshops
• Programs for audiences with special needs
• Outreach to audiences, such as developing mailing lists
• Research projects in conjunction with upcoming exhibitions or Museum collection
• Movies That Matter film program and other teen programs
• Data entry of program evaluations
• Other administrative projects as needed