Responsibilities:

• Collaborate with and support the Curator of Contemporary Art and colleagues across the Museum to ensure that artists have a consistent and core presence within the Museum’s physical and virtual spaces.
• Generate new types of engagements with artists and thought-leaders in contemporary art, including new program formats, onsite and virtual convenings, in-gallery performances, community-engaged projects, video content, and other initiatives.
• Assist the Curator of Contemporary Art by overseeing production on future commissioned projects for the Jewish Museum’s collection, galleries, lobby, façade and beyond.
• Actively advance cross-departmental collaboration and coordination of initiatives involving contemporary artists by working closely with Education staff, including the Assistant Director, Public Programs as well as the Digital Content & Communications team.
• Help ideate and deliver content offerings that strengthen the presence of contemporary art on the Museum’s online platforms, including drafting content for newsletter articles, social media posts, blogs, podcasts, etc.
• Manage all project and event logistics, including thoughtful coordination with artists and museum staff, budget management, production schedules, and arranging travel.
• Meet goals outlined in the Museum’s DEAI Action Plan by fostering and nurturing relationships with historically under-served artists and community partners.
• Mentor and oversee the activities of paid interns.
• Participate as needed in Development initiatives including donor cultivation, grant-related content generation, fundraising campaigns, and special events.

Responsibilities:

• Oversee day-to-day operations of the Human Resources Department, including payroll, benefits-administration, training and professional development, and staff morale initiatives and wellness programming
• Manage the Museum’s full life cycle of talent and recruiting, with a focus on establishing a pipeline of diverse and exceptional talent through enhanced sourcing, recruitment, and onboarding protocols 
• Serve as a trusted resource for the staff, promoting a culture of inclusion, equity, accountability, and excellence while encouraging an ongoing open-door policy
• In partnership with the Finance department, oversee the Museum’s payroll processing and related projects; maintain and update the Museum’s payroll and timekeeping system
• Manage all aspects of the Museum’s benefit plans, including Open Enrollment, contract renewals and compliance while serving as a staff resource for all benefit-related inquires
• Organize ongoing training and development programs; actively source professional development opportunities which support the Museum’s mission, vision, and ongoing DEAI goals
• In conjunction with Director, Human Resources and Chief Legal Counsel, ensure compliance with all federal, state, and local employment laws; Oversee related filings including, but not limited to, the annual EEO-1, 1095-C, and PCORI filings
• Provide support for the Financial Statement Audit, the Defined Contribution plan audit and the Worker’s Compensation Audit, in partnership with the Finance Department
• Administer the Museum’s leave-of-absence programs and associated benefit filings including FMLA, NYPFL, Paid Parental Leave, Short-Term and Long-Term Disability, and Worker’s Compensation
• Coach, mentor, develop and provide proactive, day-to-day supervision to the Human Resources Coordinator; provide supervision to HR interns
• Drive effectiveness of the Human Resources function through simplification, process improvement, and increased technological capability
• Serve as a resource for all COVID-related policies and procedures as they pertain to the Museum’s HR Department
• Monitor the performance evaluation process; conduct annual performance evaluation training sessions for employees and supervisors
• Oversee staff morale initiatives including monthly programming as well as the annual staff holiday party
• Participate in departmental and institutional meetings, strategy sessions and activities

Responsibilities:

• Process new hires, transfers, and terminations using ADP’s Workforce Now system. Perform data entry in the ADP system on an ongoing basis
• Assist with staff and intern recruitment, including managing job postings, strategic outreach, vetting candidates and conducting new-hire orientations
• Assist the Senior HR Manager with benefits administration, including processing enrollments and terminations, 403b data entry, monthly invoice reconciliations, coordinating open enrollment periods, and assisting staff with benefits-related questions
• Assist with hiring, onboarding and termination procedures, including drafting correspondence, liaising with managers, and managing all related-paperwork and data entry
• Support the Museum’s ambitious DEAI efforts by researching and coordinating DEAI-focused initiatives and training seminars; assist the HR Director with meeting various goals outlined in the DEAI Action Plan
• Assist with managing the departmental budget by monitoring spending, reconciling monthly credit card statements and processing all incoming invoices
• Coordinate staff events such as all-staff meetings, monthly lunch & learn seminars, training sessions and the annual staff holiday party
• Organize regular wellness programing for the Museum staff
• Serve as a resource for general HR matters regarding payroll, benefits, and Museum policies
• Maintain the Museum’s computerized and hard-copy personnel and payroll files
• Perform clerical functions such as: overseeing the purchase of office supplies, updating HR driven materials (such as phone directories, org charts, and emergency contact lists), and providing administrative support to the human resources team
• Serve as the backup to the Administration Division Coordinator for mailroom-related duties

Responsibilities:

• Manage a portfolio of approximately 150 donors and prospects including Young Patrons, Patrons, Contemporary Circle members, and prospects
• Develop and implement fundraising strategies for portfolio including stewarding existing donors and identifying and qualifying new prospects; apply for supplemental foundation support
• Manage all aspects of the Young Patron program including; Young Patron Council, Young Patron Leadership Circle, and the general Young Patron members
• Ideate, plan, and staff a robust calendar of Young Patron events as well as assist with department events on an as needed basis (requires some nights and weekends)
• Work alongside Special Events to manage the After Party Committee for the Purim Ball
• Reach a minimum number of personal meetings and solicitations
• Maintain up-to-date donor files in Salesforce
• Identify prospects for special projects including exhibitions, education initiatives, and the gala; work with other members of the Development team on blended asks
• Possibility of expanded portfolio based on experience

Responsibilities:

• Attend group Zoom sessions each week
• Completion of department or project work
• Participate in group Slack channel
• Individual check-ins on Zoom

On the internship application form under "type of internship sought," please indicate which departments or independent projects you are interested in, selecting at least three total:

Departments:

• Curatorial: Research specific topics in art; organize visual material; create and maintain checklists and exhibition documents/presentations; assist with generation and editing of exhibition texts.
• Design: Help design print and digital assets, prepare design files for production, and assist in defining brand guidelines as part of the Creative Services Department.
• Digital Content and Communications: Work with a dynamic and cross-functional team on the creation of the Museum’s social media content, as well as digital and traditional marketing and press relations.  
• Education: Assist Education Department staff with planning and implementation of School, Family, Access, and Educator Programs, and learn about various virtual and in-person programming formats.
• Public Programs: Assist with planning and implementation of public and academic programs for adult audiences. Help with planning and ongoing research for future events, and support production of interpretation materials, including new digital initiatives.

Independent Projects:

• Creative: Make a work of art to present (in any media or genre) that responds to Virtual Summer Institute discussions.
• Research: Produce a written work and presentation about a topic of your choice.

Responsibilities:

• Provide leadership and final authority for the Museum’s technology ecosystem including:
  • Digital security
  • Data management and governance
  • Server operations
  • Application lifecycles
  • Desktop support operations
  • Remote access
  • Ongoing technology training and documentation resources for staff
• Create and advocate for strategic plans to reach technology goals.
• Advocate for the strategic use of technology to advance the organization.
• Collaborate with leadership and departments to assess and understand technology needs.
• Understand The Jewish Museum’s business and mission in order to drive technological and digital innovations that enhance the Museum and empowers its staff.
• Create and manage budgets for technology staff, hardware, and software.
• Oversee and manage all technology personnel. This may include a Salesforce administrator, help desk technicians, and a website manager.
• Practice confident and decisive collaboration with partners across departments to define and deliver effective digital technology projects.
• Evaluate technology proposals and potential outsourced staff.
• Oversee and manage any outsourced staff and outsourcing contracts.
• Evaluate and prioritize potential technology projects.
• As appropriate, provide leadership for special technology projects.
• As appropriate, present on technology initiatives to staff, volunteer committees, and board members.

Responsibilities:

• Reports in full uniform to daily security briefing, ready to take assigned post
• Patrols assigned post noting and reporting all unusual situations related to security and fire safety
• Interacts with museum visitors and staff in a courteous and helpful manner
• Conducts daily safety and security survey of assigned post
• Operates and monitors computer based CCTV and security alarm systems
• Follows direction and performs all duties related to physical security and fire safety, including assisting during emergency situations that may affect staff, visitors or the museum collections, while maintaining a composed demeanor.
• Fills-in as Control Room Operator when necessary
• Takes appropriate action to correct safety and security conditions
• Responds to medical situations and takes appropriate action
• Reports for emergency duty when necessary
• May be required to assist with snow and ice removal from the museum sidewalks and property
• May be required to perform custodial duties when needed

Responsibilities:

The successful candidate needs to be strong in analytical and reconciliation skills with great attention to details, and will be responsible for the following:

• Record revenue and cash receipt/credit card transactions triggered by various revenue sources/streams, including but not limited to contributions and exchange transactions
• Analyze revenue and receivable accounts on a timely fashion (at least monthly); work with staff at various revenue source (department) levels to reconcile discrepancies/errors identified between revenue/AR records kept in Finance Department versus those kept in various platforms at the revenue source levels, such as Salesforce and Shop platforms
• Update various required reports in relation to revenue streams as instructed by Assistant Controller
• Prepare and record journal entries as instructed by Controller and Assistant Controller
• Record fixed asset transactions into and perform depreciation process using Great Plains’ Fixed Asset module
• Review cash and credit card transactions, investigate discrepancies/errors, and perform bank reconciliations
• Follow internal control procedures and obtain proper approvals in relation to AR (and other) responsibilities
• Backup Bookkeeper position’s duties, including bank runs/deposits and follow up with banks on discrepancies/errors in relation to bank transactions
• Work with other team members in response to audit (and other compliance) requests

Other Duties and Responsibilities or Relevant Information:

• Assist Controller and Assistant Controller on ah-hoc reports/projects and other responsibilities in response to changes in responsibilities among members in the Finance team
• Order office supplies for the Finance team and transfer job position associated accounting records/files to storage at year end

Responsibilities:

• Support the Creative Services Department with the design of print and digital assets
• Prepare design files for production
• Assist in defining brand guidelines and iterating visual system

Responsibilities:

• Media research related to the exhibition Leonard Cohen: A Crack in Everything and other summer and fall 2019 exhibitions and programs at the Jewish Museum, including compiling media contact information to expand the press mailing list.
• Assist with tracking and reporting of media outreach/coverage.
• Staff film shoots for television and other video coverage of exhibitions.
• Draft pitches and strategy documents for public and family programs.
• The opportunity to write press releases or blog posts for the Museum’s Medium platform.

Responsibilities:

• Artist Research
• Identifying cross-promotional opportunities through research of current cultural events in New York, including exhibitions, museum public programs, concerts, and academic events
• Audience data collection and basic analysis
• Light event calendar data entry

Responsibilities:

• Assist membership staff with customer service tasks in person at the Museum, over the phone, or via email
• Perform data entry as needed and pertaining to membership and transaction information
• Provide general administrative support to the membership department as needed
• Work on special projects in support of the membership marketing strategy, including competitive analysis research and updating membership manuals

Responsibilities:

• Researching museum donors and gift histories, helping us make connections to future institutional fundraising goals  
• Creating an organized system for disseminating the researched data on an institutional level
• Occasional miscellaneous projects, as assigned

Responsibilities:

The intern works directly with the curator on a wide range of upcoming contemporary exhibitions to open 2019-2021. This will include:

• A solo presentation of an American artist based in New York, their first in the U.S., that will span 25 years of work in sculpture, painting, drawing and video. The exhibition will open Fall 2019. The intern will:
  • communicate with the artist, their studio and galleries, exhibition lenders and team members, and other departments within the museum on all matters related to exhibition development.
  • be responsible for managing the exhibition checklist, images and info, and creating presentations.
  • assist as needed with all details related to the exhibition catalog
  • draft important documents such as loans.
  • conduct and present research for the curator and other team members on the exhibition.
• A group exhibition about a legendary singer/songwriter to open Spring 2019, that includes substantial audio/visual presentations by contemporary artists, filmmakers, and sound artists. This is a traveling exhibition that requires logistical support. The intern will be responsible for all manner of organizational needs, including correspondence with the artists and their studios, checklist management and presentation creation.
• Researching and developing future exhibitions; major solo presentations by a contemporary artist and fashion designer. These exhibitions are in their initial phases and the intern will provide critical research support.

Responsibilities:

• Artist Research
• Identifying cross-promotional opportunities through research of current cultural events in New York, including exhibitions, museum public programs, concerts, and academic events
• Audience data collection and basic analysis
• Light event calendar data entry

Responsibilities:

• Identifying and researching new sources of funding;
• Supporting the execution of donor group mailings (solicitations, renewals, invitations, and acknowledgments);
• Updating and maintaining the donor database (Salesforce);
• Assisting in the planning and staffing of special events;
• Drafting correspondence;
• Assisting with the organization of office materials and supplies; and
• Miscellaneous projects, as assigned.

Responsibilities:

• Assist membership staff with customer service tasks in person at the Museum, over the phone, or via email
• Perform data entry as needed and pertaining to membership and transaction information
• Provide general administrative support to the membership department as needed
• Work on special projects in support of the membership marketing strategy, including competitive analysis research and updating membership manuals

Responsibilities:

• Media research related to fall 2018 and spring 2019 exhibitions and programs at the Jewish Museum, including compiling media contact information to expand the press mailing list.
• Assist with tracking and reporting of media outreach/coverage.
• Staff film shoots for television and other video coverage of exhibitions.
• Draft pitches and strategy documents for public and family programs.
• The opportunity to write press releases or blog posts for the Museum’s Medium platform.

Responsibilities:

The intern will research specific topics in art, share their research, organize visual material, and perform general administration tasks such as (but not limited to) maintaining checklists and budget logs, mailing and invitation lists, general paperwork, and presentation materials.  Current projects include portraiture in the museum’s collections, and further topics in modern art and the museum's collections.  The intern may be asked to research at off-site, public facilities in New York City, such as the Metropolitan Museum of Art library (Thomas Watson Library) the library at MOMA, the New York Public Library, etc.  Other tasks will be assigned as the need arises.

Other Duties and Responsibilities (if applicable):

Typing, photocopying, digitization, filing, sorting mail, etc.

Responsibilities:

Intern will assist staff with:

• Family tours and art workshops
• School tours including prepping art materials, assisting with lessons, and documenting programs
• Develop, prep and facilitate art projects in the studio
• Professional development workshops
• Programs for audiences with special needs
• Outreach to audiences, such as developing mailing lists
• Research projects in conjunction with upcoming exhibitions or Museum collection
• Movies That Matter film program and other teen programs
• Data entry of program evaluations
• Other administrative projects as needed

Responsibilities:

Media research related to exhibitions and museum programs, including compiling media contact information to expand the press mailing list.
Assist with tracking and reporting of media outreach/coverage.
Staff film shoots for television and other video coverage of exhibitions.
Check-in media who attend press previews for exhibitions.
Draft press releases and strategy documents for public and family programs.

Responsibilities:

• Media research related to exhibitions and museum programs, including compiling media contact information to expand the press mailing list.
• Assist with tracking and reporting of media outreach/coverage.
• Staff film shoots for television and other video coverage of exhibitions.
• Check-in media who attend press previews for exhibitions.
• Draft press releases and strategy documents for public and family programs.

Responsibilities:

Intern will assist staff with:

• Family tours, concerts, and art workshops
• School tours including prepping art materials, assisting with lessons, and documenting programs
• Develop, prep and facilitate art projects in the studio
• Professional development workshops
• Programs for audiences with special needs
• Outreach to audiences, such as developing mailing lists
• Research projects in conjunction with upcoming exhibitions or Museum collection
• Movies That Matter film program and other teen programs
• Data entry of program evaluations
• Other administrative projects as needed