Responsibilities:

Routine work includes, but is not limited to the following:

• Perform routine and specialized cleaning tasks throughout office and gallery spaces, including dusting, vacuuming, sweeping, mopping, and sanitizing restrooms, public areas, staff kitchens, and gallery spaces.
• Proficient in the safe and proper use of necessary cleaning equipment to maintain and enhance the appearance of floors (buffing, shampooing, stripping, etc )
• Collecting and disposing of garbage from building(s), as well as bundling cardboard for pick-up in accordance with NYC Sanitation regulations.
• Ability to follow logistics and floor plans to set up tables/chairs/spaces for various events and meetings.
• Skilled in using hand trucks, dollies, and other equipment to facilitate the movement of items within the building(s).
• Ability to maintain exterior of museum, such as washing down sidewalks and weeding tree pits in summer and applying snow melt in winter.
• Able to provide relief and assistance to other team members.
• Capable of cleaning all tools, supplies and equipment after each use and store in the proper place.

Responsibilities:

• Engage with guests and contribute to a positive museum experience
• Provide exceptional customer service to all guests
• Proactively approach guests and assist with their merchandise selection, including presenting merchandise and effectively communicating product features and stories
• Continually learn about new and existing products to better sell a range of clients
• Execute accurate computer generated point of sale transactions, including capturing guest information for future communications
• Sell Museum Memberships
• Gift wrap and bag customer purchases
• Replenish inventory in shop from stockroom
• Assist with maintaining organization and appearance of shop
• Process phone orders; assist with processing web and other special orders
• Participate in annual year-end inventory in June
• Help with special events as needed
• Participate in year-end inventory in June

Responsibilities:

• Track revenue and expenses for Planned Giving and Major Gifts
• Assist the Director of Major Gifts with acknowledgements for all department incoming gifts; draft all personalized acknowledgement letters and keep bulk acknowledgement letters up to date
• Administer donor benefits, including ensuring donors are on appropriate event lists, facilitating complementary NYJFF tickets, and private tours and events are coordinated as needed
• Manage VIP art fair passes for high level donors
• Provide administrative support for Major Gifts including maintaining Salesforce records and MCloud lists for mailings; filing, photocopying, and ordering supplies
• Act as the departmental liaison for list management, including invitations, catalog mailings, and donor lists
• Assist with prospect research and moving prospects through the pipeline for Major Gifts, prospect ideation for all team members, and membership upgrades through personal outreach
• Manage Development events calendar and run bi-weekly interdepartmental events meeting
• Ideate, plan, coordinate logistics for, and staff a wide range of exclusive donor events including virtual and in-person; requires some evening and weekend hours

Responsibilities:

• Coordinate and develop all pre- and post-program materials, including letters of agreement and payment forms for speakers
• Research program ideas and liaise with speakers and performers about logistics in advance of programs
• Assist with budget tracking, attendance tracking, and grant reporting
• Liaise with Security/Operations team on program setup and logistics
• Support Associate Director, Public Programs on event setup, connect with AV Teams for tech at required programs, and Box Office and Visitor Experience staff to ensure smooth experience for program attendees
• Work with Digital Asset Manager to organize photo and video documentation archive; arrange for recordings of onsite events to be posted online in a timely manner
• Assist the Senior Manager, Academic Programs, with select academic programs including researching course listings for classes related to current/upcoming exhibitions and conducting outreach to professors to propose class visits
• Help coordinate training sessions for Adult Per Diem Educators on Jewish Museum exhibitions
• Assist with program evaluation as necessary

Responsibilities:

ADMINISTRATIVE DUTIES

• Work with chief curator and senior team to visualize a refreshed strategy on publications, including scale and pacing of major books embracing latest thinking on temporary exhibition program and collections.
• Create materials that represent the project (description, preliminary specs, content, authors) for prospective publishers. Review bids and make recommendations to authors, senior deputy director and director on strategy.
• Actively collaborate with publishing partner, Yale University Press, on upcoming titles and further explore mutually beneficial joint ventures between Museum and Yale.
• Oversee publication budgets and provide estimates throughout process; track expenses and sales; predict royalties and works with senior staff to provide a cost-effective product.
• Work with Museum shop director to understand market, demand, and shop orders for publications.
• Negotiate contracts as needed with publisher, authors, and outside contractors.
• Effectively manage and mentor team including Editor and Rights and Reproduction Coordinator.
• Create and closely track internal and external timelines and establish clear deliverables. Maintain and prioritize publishing schedule for Program Division.Work closely with all publication authors to ensure that deadlines are met.

EDITORIAL DUTIES

• Develop manuscript from outline stage to execution; evaluate and edit (with the assistance of contracted editors as needed) earliest drafts of manuscripts; set content and editorial style; evaluate and consult on design; oversee illustration and permission process.
• Consult with designer and production manager, proofread page layouts, review color proofs, and work with printer.
• Manage production stages from copy-editing, working closely with authors, book publisher’s editorial/production staff, freelance designers, copy editors, and proofreaders as needed.
• Oversee preliminary copyediting; create style sheet for book; oversee final copyediting.
• Oversee and edit wall text and labels for exhibitions.
• Work with the staff in Education and Audience Development on exhibition interpretation related to wall texts and object labels and manage the review process for those texts.
• Develop policies and procedures for granting permissions for reprints of Jewish Museum copyrighted material.Oversee granting of such permissions.
• Review and evaluate external publications that accompany traveling exhibitions.
• Review promotional copy for publisher’s catalogue (and jacket copy).

Responsibilities:

• Refine and refresh the museum’s visual presence across a wide range of materials and treatments. Translate design briefs into effective designs for distinct constituencies, while maintaining visual consistency, brand guidelines across all media, and best practices in accessibility.
• Collaborate with colleagues across the Museum to ideate, art direct, design, and produce a range of projects, including,
  • production of promotional materials (multichannel advertising campaigns, fundraising collateral, direct mail solicitations, event invitations, newsletters, educational materials),
  • digital platforms (website UX; email marketing assets; motion graphics, animations, and development of video assets for use across platforms)
  • environmental graphics (wayfinding, informational signage, event decor)
  • product design (product and package design to support Retail initiatives
• Take a leadership role in the execution of graphic design within the Museums exhibition program:
  • Serve as in-house designer for the Museum’s collection exhibition(s) and installations; design and produce effective, compelling, and accessible wall text panels, labels, wayfinding, etc consistent with the Museums institutional graphic identity.
  • Lead selection of and supervise external graphic designers to support loan exhibitions; act as in-house designer for select loan exhibitions. 
  • Liaise with catalog designers and publications staff, as well as exhibition designer and curators, to translate the style of exhibition catalogs into exhibition graphic design.
• Motivate and lead design staff by serving as a compassionate mentor; oversee hiring, performance review, professional development, and administration for the department.
• Supervise production of all deliverables, ensuring that all materials maintain the museum’s high standards, and meet targeted budgets and timelines.
• Regularly and proactively present the studio’s work to senior staff, acting as internal advocate of the brand able to convey the rationale for design decisions to key stakeholders.
• Provide design counsel to senior museum staff as requested.  

Responsibilities:

• Reports in full uniform to daily security briefing, ready to take assigned post
• Patrols assigned post noting and reporting all unusual situations related to security and fire safety
• Interacts with museum visitors and staff in a courteous and helpful manner
• Conducts daily safety and security survey of assigned post
• Operates and monitors computer based CCTV and security alarm systems
• Follows direction and performs all duties related to physical security and fire safety, including assisting during emergency situations that may affect staff, visitors or the museum collections, while maintaining a composed demeanor.
• Fills-in as Control Room Operator when necessary
• Takes appropriate action to correct safety and security conditions
• Responds to medical situations and takes appropriate action
• Reports for emergency duty when necessary
• May be required to assist with snow and ice removal from the museum sidewalks and property
• May be required to perform custodial duties when needed

Responsibilities:

• Play an essential role in exhibition support, from the scholarly to the logistical, including scheduling meetings, processing image requests, liaising with outside specialists and partners, identifying, and securing objects for loan, and assisting in the workflow as needed.
• Actively participate in implementation of the Museum’s DEAI Action Plan as it relates to the research, scholarship and exhibition support that is integral to the position.
• Serve as departmental coordinator for all permanent collection labels, working closely with Editorial on editing, proofing and – when appropriate – writing such labels for the galleries.
• Contribute text for press releases, catalogues, brochures, and exhibition fundraising, including text panels, essays, and catalogue entries.
• Provide support on all major acquisitions – fine arts as well as ceremonial objects — including assembling documentation, drafting synopses and narratives about the selected works of art, and assisting on meeting preparation.
• Work with staff in education, digital media, marketing, visitor services, operations, communications, and development to ensure smooth workflow and deadline coordination for projects in development.
• Participate in all departmental activities and brainstorming retreats for exhibitions and acquisitions and travel as necessary for professional development.
• Perform administrative functions in connection with daily museum and departmental business. Participate in the work of museum committees as assigned.
• Collaborate with peers in cross-departmental dialogue and idea development.
• Travel as time and budget allow for conferences, symposia, and professional development purposes.

Responsibilities:

Financial Oversight

• Oversee short- and long-term strategic financial planning, ensuring the long-term stability of the institution and alignment with the Director’s vision.
• Supervise all audit and accounting functions, including oversight of the external audit and preparation of the Museum’s Form 990.
• Ensure regulatory compliance and the highest ethical standards.
• Lead the annual operating budget process.
• Serve as the key staff liaison to the Finance, Audit, and Investment Committees of the Board.
• Oversee organizational cash flow and forecasting.
• Oversee the Museum’s treasury operation.
• Develop effective reporting and analytic tools to keep the staff and Board apprised of the Museum’s financial status.
• Provide tactical recommendations that further the Museum’s mission and strategic direction.
• Stay abreast of new regulations and trends, ensuring best practices in non-profit philanthropic financial management.

Administrative Oversight

• As part of the Senior Leadership Team, drive strategic and tactical planning efforts that strengthen the Museum’s infrastructure and sustainability.
• Help prepare for and execute major capital projects, renovations, and building repairs.
• With the Senior Director of Operations and Director of Security, ensure the functional integrity and security of the Museum, including oversight of its security systems, building maintenance, and mechanical plans.
• With the Chief Information Officer, optimize technology across the Museum to increase organizational efficiency, improve information accessibility, and ensure data security.
• With the Director, Human Resources, oversee human resources management, including recruiting and retention, compensation and benefits, employee and labor relations, and training and development.
• Report to the Board of Trustees, government agencies, and other external stakeholders on areas of operational significance.

Leadership and Relationship Management

• Lead, mentor, empower, delegate to, and evaluate the performance of a diverse team of professional and technical staff, listening to their ideas, understanding their strengths, and encouraging each individual’s professional growth.
• Promote a culture of respect that rewards collaboration, learning, accountability, and initiative.

Responsibilities:

• Develop and lead gallery tours and virtual tours for adult groups in American Sign Language.
• Participate in training sessions, lectures, and walkthroughs in conjunction with temporary and collection exhibitions

Responsibilities:

• Support the Creative Services Department with the design of print and digital assets
• Prepare design files for production
• Assist in defining brand guidelines and iterating visual system

Responsibilities:

• Media research related to the exhibition Leonard Cohen: A Crack in Everything and other summer and fall 2019 exhibitions and programs at the Jewish Museum, including compiling media contact information to expand the press mailing list.
• Assist with tracking and reporting of media outreach/coverage.
• Staff film shoots for television and other video coverage of exhibitions.
• Draft pitches and strategy documents for public and family programs.
• The opportunity to write press releases or blog posts for the Museum’s Medium platform.

Responsibilities:

• Artist Research
• Identifying cross-promotional opportunities through research of current cultural events in New York, including exhibitions, museum public programs, concerts, and academic events
• Audience data collection and basic analysis
• Light event calendar data entry

Responsibilities:

• Assist membership staff with customer service tasks in person at the Museum, over the phone, or via email
• Perform data entry as needed and pertaining to membership and transaction information
• Provide general administrative support to the membership department as needed
• Work on special projects in support of the membership marketing strategy, including competitive analysis research and updating membership manuals

Responsibilities:

• Researching museum donors and gift histories, helping us make connections to future institutional fundraising goals  
• Creating an organized system for disseminating the researched data on an institutional level
• Occasional miscellaneous projects, as assigned

Responsibilities:

The intern works directly with the curator on a wide range of upcoming contemporary exhibitions to open 2019-2021. This will include:

• A solo presentation of an American artist based in New York, their first in the U.S., that will span 25 years of work in sculpture, painting, drawing and video. The exhibition will open Fall 2019. The intern will:
  • communicate with the artist, their studio and galleries, exhibition lenders and team members, and other departments within the museum on all matters related to exhibition development.
  • be responsible for managing the exhibition checklist, images and info, and creating presentations.
  • assist as needed with all details related to the exhibition catalog
  • draft important documents such as loans.
  • conduct and present research for the curator and other team members on the exhibition.
• A group exhibition about a legendary singer/songwriter to open Spring 2019, that includes substantial audio/visual presentations by contemporary artists, filmmakers, and sound artists. This is a traveling exhibition that requires logistical support. The intern will be responsible for all manner of organizational needs, including correspondence with the artists and their studios, checklist management and presentation creation.
• Researching and developing future exhibitions; major solo presentations by a contemporary artist and fashion designer. These exhibitions are in their initial phases and the intern will provide critical research support.

Responsibilities:

• Artist Research
• Identifying cross-promotional opportunities through research of current cultural events in New York, including exhibitions, museum public programs, concerts, and academic events
• Audience data collection and basic analysis
• Light event calendar data entry

Responsibilities:

• Identifying and researching new sources of funding;
• Supporting the execution of donor group mailings (solicitations, renewals, invitations, and acknowledgments);
• Updating and maintaining the donor database (Salesforce);
• Assisting in the planning and staffing of special events;
• Drafting correspondence;
• Assisting with the organization of office materials and supplies; and
• Miscellaneous projects, as assigned.

Responsibilities:

• Assist membership staff with customer service tasks in person at the Museum, over the phone, or via email
• Perform data entry as needed and pertaining to membership and transaction information
• Provide general administrative support to the membership department as needed
• Work on special projects in support of the membership marketing strategy, including competitive analysis research and updating membership manuals

Responsibilities:

• Media research related to fall 2018 and spring 2019 exhibitions and programs at the Jewish Museum, including compiling media contact information to expand the press mailing list.
• Assist with tracking and reporting of media outreach/coverage.
• Staff film shoots for television and other video coverage of exhibitions.
• Draft pitches and strategy documents for public and family programs.
• The opportunity to write press releases or blog posts for the Museum’s Medium platform.

Responsibilities:

The intern will research specific topics in art, share their research, organize visual material, and perform general administration tasks such as (but not limited to) maintaining checklists and budget logs, mailing and invitation lists, general paperwork, and presentation materials.  Current projects include portraiture in the museum’s collections, and further topics in modern art and the museum's collections.  The intern may be asked to research at off-site, public facilities in New York City, such as the Metropolitan Museum of Art library (Thomas Watson Library) the library at MOMA, the New York Public Library, etc.  Other tasks will be assigned as the need arises.

Other Duties and Responsibilities (if applicable):

Typing, photocopying, digitization, filing, sorting mail, etc.

Responsibilities:

Intern will assist staff with:

• Family tours and art workshops
• School tours including prepping art materials, assisting with lessons, and documenting programs
• Develop, prep and facilitate art projects in the studio
• Professional development workshops
• Programs for audiences with special needs
• Outreach to audiences, such as developing mailing lists
• Research projects in conjunction with upcoming exhibitions or Museum collection
• Movies That Matter film program and other teen programs
• Data entry of program evaluations
• Other administrative projects as needed

Responsibilities:

Media research related to exhibitions and museum programs, including compiling media contact information to expand the press mailing list.
Assist with tracking and reporting of media outreach/coverage.
Staff film shoots for television and other video coverage of exhibitions.
Check-in media who attend press previews for exhibitions.
Draft press releases and strategy documents for public and family programs.

Responsibilities:

• Media research related to exhibitions and museum programs, including compiling media contact information to expand the press mailing list.
• Assist with tracking and reporting of media outreach/coverage.
• Staff film shoots for television and other video coverage of exhibitions.
• Check-in media who attend press previews for exhibitions.
• Draft press releases and strategy documents for public and family programs.

Responsibilities:

Intern will assist staff with:

• Family tours, concerts, and art workshops
• School tours including prepping art materials, assisting with lessons, and documenting programs
• Develop, prep and facilitate art projects in the studio
• Professional development workshops
• Programs for audiences with special needs
• Outreach to audiences, such as developing mailing lists
• Research projects in conjunction with upcoming exhibitions or Museum collection
• Movies That Matter film program and other teen programs
• Data entry of program evaluations
• Other administrative projects as needed