Manager, Special Events & Rentals

The Jewish Museum seeks a detail-oriented, multi-tasker to manage its facility rental program and to oversee on-site Museum events, including exhibition openings, member viewings, shabbat dinners, and more. In addition to having strong organizational and administrative skills, this position requires someone with the ability to handle a broad range of client needs with professionalism.

Department: Special Events
Reports to: Director of Membership, Events, and Development Operations
Date posted: April 29, 2022
FLSA Status: Exempt
Schedule: Full-time

Responsibilities:

● Manage all aspects of the Museum’s rental program, including fielding rental
inquiries for institutional, corporate, and individual life cycle events.
● Arrange site visits, coordinate event logistics, act as on-site event manager, and
assist with event planning.
● Prepare contracts, oversee payment and insurance forms, and
develop/maintain rental program budgets.
● Manage relationships with vendors such as caterers, party planners, and floral
designers.
● Coordinate the Museum approval process for print and digital materials.
● Maintain current rental program information on the Museum’s website and
input relevant data in Salesforce.
● Oversee the execution of Museum events including exhibition openings,
member viewings, shabbat dinners, and more
● Prepare detailed event planning and production timelines and maintain
schedules
● Traffic event related collateral materials, including print and digital
invitations, programs, and journals; work with in-house graphics
department on design
●Manage day-of event logistics from set-up to breakdown, including
registration, staffing, catering, audio-visual, décor, seating, and live
program
● Manage relations with external service providers, such as caterers,
designers, producers, printers, mail house, etc.
● Negotiate contracts, create and monitor detailed budgets, process
invoices
●Oversee department database protocol and mailing list development
● Coordinate invitation mailings, maintain guest lists
● Provide important support for major Museum fundraising events, including the
Annual Purim Ball, Art and Design Tour
● Attend weekly event logistics meetings and engage with colleagues, donors, and
other key Museum stakeholders.
● Other duties as assigned

Requirements:

● 3+ years experience with facility rentals, event management, or related field
● Strong interpersonal skills and professional demeanor
● Ability to interact with sophisticated clients and willingness to go the extra mile
to provide excellent client service
● Highly detail oriented; adept at trafficking logistics and prioritizing workload
between several projects
● Excellent organizational and computer skills, including Microsoft Office suite
● Previous experience with Salesforce, or other database preferred
● Ability to meet deadlines, work on multiple projects, and interact with staff at all levels; be detail-oriented
● Creative, analytical, energetic team player and self-starter with a good sense of humor and a strong desire to succeed
● Flexibility to work evenings and weekends as necessary
● Knowledge of the laws of kashrut a plus
● Interest in visual arts and museum operations
● Bachelor’s degree required
● Fully vaccinated against COVID-19 with a Center for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable accommodation due to qualified disability or sincerely held religious belief or other legal basis)

Note: The Museum currently is operating with a hybrid model, with all full-time staff
working on-site three days per week.

Send Resume with Cover Letter To:

Director, Human Resources

The Jewish Museum

1109 Fifth Avenue

New York, NY 10128

The Jewish Museum is committed to diversifying its staff and encourages individuals of all abilities and ethnic, racial, and religious backgrounds to apply for this position. The Museum is an equal opportunity employer and does not discriminate on the basis of any protected characteristic prohibited by applicable law.

The Jewish Museum is an Equal Opportunity Employer.