Special Events Associate (Local 2110)

The Special Events Associate supports a large variety of events produced by the Special Events Department including but not limited to the annual Purim Ball Gala, Art and Design Tour, New York Jewish Film Festival Opening Night, donor cultivation and fundraising events, and travel opportunities for members and donors. This position requires strong organizational, communication and problem-solving skills.

Department: Special Events
Reports to: Director of Special Events
FLSA Status: Non-Exempt
Schedule: Full-time; 35 hours / 5 days a week

Responsibilities:

  • Support the strategy, conceptualization, development, and execution of Jewish Museum fundraising events, including the annual Purim Ball, Art and Design Tour, donor cultivation events and travel opportunities, and more
  • Assist with day-of event logistics from set-up to breakdown, including registration, staffing, catering, audio-visual, décor, seating, and live program
  • Collaborate with external service providers, such as caterers, designers, producers, printers, mail houses, etc.
  • Assist in collateral process and execution in partnership with the marketing team (internal routing, collaborate with graphic designers/Marketing and Communications team, and vendors)
  • Work with external vendor to manage communication with attendees and donors to collect appropriate details including guest information
  • Draft solicitation letters, acknowledgements, invitation, and program copy
  • Ensure department database protocol is followed and develop and proofread mailing lists
  • Help facilitate outreach for corporate sponsorship and in-kind donations
  • Coordinate travel planning and itineraries for honorees as necessary
  • Collaborate across the Development team to ensure appropriate donor touchpoints
  • Perform post-event follow up process to solidify pledge payments/contributions and process invoices
  • Assist in maintaining and updating revenue tracking and special event opportunity records
  • Assist in implementing fundraising strategies to further increase revenue associated with Special Events and expand event supporter engagement
  • Provide back-up assistance and coverage for Museum events, rental events and site visits as needed
  • Other duties as assigned

Note: The Museum currently is operating with a hybrid model, with all full-time staff working on-site three days per week.

Requirements:

  • 2+ years experience in special events at a major cultural institution
  • Highly organized and detail-oriented with superior proofreading skills
  • Ability to multitask and prioritize in a high-pressure environment
  • Excellent written and verbal communication skills
  • Strong interpersonal skills and professional demeanor
  • Excellent judgment and strong decision-making abilities
  • Excellent organizational and computer skills, including Microsoft Office suite
  • Previous experience with Salesforce, or other database preferred
  • Ability to meet deadlines, work on multiple projects, and interact with staff at all levels; be detail-oriented
  • Creative, analytical, energetic team player and self-starter with a good sense of humor and a strong desire to succeed
  • Flexibility to work evenings and weekends as necessary
  • Knowledge of the laws of kashrut a plus
  • Interest in visual arts and museum operations
  • Bachelor’s degree preferred
  • Fully vaccinated against COVID-19 with a Center for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable accommodation due to qualified disability or sincerely held religious belief or other legal basis)

Send Resume with Cover Letter To:
Director, Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128

The Jewish Museum is committed to diversifying its staff and encourages individuals of all abilities and ethnic, racial, and religious backgrounds to apply for this position.
The Museum is an equal opportunity employer and does not discriminate on the basis of any protected characteristic prohibited by applicable law.

The Jewish Museum is an Equal Opportunity Employer.