Assistant Director, Special Events

The Assistant Director, Special Events has managerial and administrative oversight of a large variety of events produced by the Special Events Department including but not limited to the annual Purim Ball Gala, Art and Design Tour, New York Jewish Film Festival Opening Night, donor cultivation and fundraising events, and travel opportunities for members and donors. This position requires strong organizational, communication and problem-solving skills. The Assistant Director is responsible for managing and mentoring a Special Events Associate.

Department: Special Events
Reports to: Director of Membership, Events, and Development Operations
FLSA Status: Exempt
Schedule: Full-time

Responsibilities:

● Drive strategy, conceptualization, development, and execution of Jewish
   Museum fundraising events, including the annual Purim Ball, Art and Design
   Tour, donor cultivation programs, travel opportunities, and more
● Play pivotal role in event communication and reporting for Museum leadership,
Board of Trustees, event chairs and other stakeholders
● Manage day-of event logistics from set-up to breakdown, including registration,
staffing, catering, audio-visual, décor, seating, and live program
● Manage relations with external service providers, such as event producers,
caterers, designers, producers, printers, mail house, etc.
● Oversee collateral process and execution in partnership with the marketing
team (internal routing, collaborate with graphic designers/Marketing and
Communications team, and vendors)
● Draft solicitation letters, acknowledgements, invitation, and program copy
● Facilitate outreach for corporate sponsorship and in-kind donations
● Manage, compile and update invite mailing list reviews for Board, Leadership
and Advancement teams
● Oversee event revenue and budget reporting, including event expenses and
pledges/contributions
● Collaborate across the Development team to ensure appropriate donor
touchpoints to drive special event revenue and increased participation
● Manage guests post-event follow up process to solidify pledge
payments/contributions
● Maintain and update revenue tracking and special event opportunity records
● Oversee department database protocol and mailing list development
● Develop and implement fundraising strategies to further increase revenue
associated with Special Events and expand event supporter engagement
● Provide back-up assistance and coverage for Museum events, rental events and
site visits as needed
● Manage and mentor Special Events Associate

Requirements:

● 5+ years experience in special events at a major cultural institution
● Highly organized and detail-oriented with superior proofreading skills
● Ability to multitask and prioritize in a high-pressure environment
● Excellent written and verbal communication skills
● Strong interpersonal skills and professional demeanor
● Excellent judgment and strong decision-making abilities
● Excellent organizational and computer skills, including Microsoft Office suite
● Previous experience with Salesforce, or other database preferred
● Ability to meet deadlines, work on multiple projects, and interact with staff at all levels; be detail-oriented
● Creative, analytical, energetic team player and self-starter with a good sense of humor and a strong desire to succeed

● Flexibility to work evenings and weekends as necessary
● Knowledge of the laws of kashrut a plus
● Interest in visual arts and museum operations
● Fully vaccinated against COVID-19 with a Center for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable         accommodation due to qualified disability or sincerely held religious belief or other legal basis)


Note: The Museum currently is operating with a hybrid model, with all full-time staff
working on-site three days per week.

Send Resume with Cover Letter To:

Director, Human Resources

The Jewish Museum

1109 Fifth Avenue

New York, NY 10128

The Jewish Museum is committed to diversifying its staff and encourages individuals of all abilities and ethnic, racial, and religious backgrounds to apply for this position. The Museum is an equal opportunity employer and does not discriminate on the basis of any protected characteristic prohibited by applicable law.

The Jewish Museum is an Equal Opportunity Employer.