Assistant to the Chief Development Officer

The Jewish Museum seeks a detailed-oriented, proactive individual to provide essential administrative support and project coordination for the Chief Development Officer (CDO), who oversees fundraising for the institution, including Major Gifts, Institutional Giving, Special Events, Membership, and Research. The position requires exceptional organizational skills and excellent oral, written, and interpersonal communication skills. The candidate must possess a strong ability to prioritize and manage multiple projects and deadlines while working under varying degrees of supervision (including independently) in a fast-paced, high-pressure environment.

Successful candidates will be able to handle projects with a can-do attitude, thrive in a role with a high degree of responsibility, and feel comfortable interacting with all levels of the Museum community.

Department: Development
Reports to: Chief Development Officer
FLSA Status: Non-Exempt
Schedule: Full-time

Responsibilities:

  • Serve as main administrative support and liaison for the Deputy Director of Development
  • Coordinate special projects within and across Development
  • Liaise with Museum Trustees, funders, staff, consultants, vendors and other professional colleagues on behalf of the Deputy Director of Development, including drafting and editing letters, emails, and reports
  • Organize and prepare materials for meetings including for the Board Committees, donors, prospects, and staff
  • Prepare budget reports, oversee departmental expenses, and coordinate Trustee invoicing
  • Manage the CDO’s to-do list and contact lists, including making accurate entries into the Development database (Salesforce)
  • Schedule CDO’s busy calendar
  • Provide general administrative support including answering phones, setting up for meetings, greeting guests, filing, mailings, and expense reporting

Requirements:

  • 1-2 years full-time administrative experience with demonstrated interest in museums and arts & culture organizations
  • A positive attitude and an entrepreneurial spirit
  • Exceptional organizational abilities and attention to detail
  • Ability to prioritize tasks and work accurately to meet deadlines
  • Excellent writing skills
  • Strong oral communication skills and phone manner
  • Experience with budgets and financial reporting
  • Strong judgment and the ability to maintain confidentiality
  • Previous work in development and proven project management experience is preferred
  • Fluency with Microsoft Office and experience with Salesforce
  • Fully vaccinated against COVID-19 with a Center for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable accommodation due to qualified disability or sincerely held religious belief or other legal basis)

Salary Range for Position: $45,000-$53,000

Please send your resume, cover letter, and salary requirements to:

Director, Human Resources

The Jewish Museum

1109 Fifth Avenue

New York, NY 10128

The Jewish Museum is committed to diversifying its staff and encourages individuals of all abilities and ethnic, racial, and religious backgrounds to apply for this position. The Museum is an equal opportunity employer and does not discriminate on the basis of any protected characteristic prohibited by applicable law.

This is a unionized position with covered employees represented by Local 2110, UAW, AFL-CIO.

The Jewish Museum is an Equal Opportunity Employer.