Production Associate

The Creative Services Department, led by the Director of Design, is the in-house design studio that provides graphic design and print and digital production services to client departments across the Museum. The studio works in close collaboration with the Museum’s marketing and digital staff who oversees the Museum's multichannel promotional campaigns including advertising, email marketing, social media, and web. In addition, the studio develops and produces collateral, direct marketing materials, and digital assets to support exhibitions, educational programs, membership, and special events initiatives for the Museum.

The Production Associate reports to the Director of Design and plays a key role in supporting all department functions by spearheading project management, trafficking, and budget tracking of all work to come into the studio.

Department: Creative Services
Reports to: Director of Design
Date posted: December 13, 2019
FLSA Status: Non Exempt
Schedule: Full Time


Responsibilities include but are not limited to:

  • Support the Creative Services Department and client projects by scheduling project kick-off meetings, developing and managing production schedules, and routing material for approval
  • Manage design workflow and production
  • Manage online project management software, collaboration tools, calendars, file-sharing and time tracking
  • Prepare production planning documents and vendor contracts; manage on/off-site production with vendors and printers
  • Coordinate the Museum’s direct marketing efforts in partnership with relevant departments
    • Maintain and coordinate the mail calendars (invitations, newsletters, brochures and postcards)
    • Oversee list management, including working with external mail house on data cleanup and NCOA processes
    • Manage CRM data entry for the Marketing & Communications division
  • Oversee print production at all stages
  • Track vendor payments, prepare reports and budget actuals
  • Oversee interns as necessary
  • Other related administrative duties as needed


  • B.A./B.S. degree in design, design management, art-history, marketing, or related field, or equivalent experience
  • One to two years experience in a dynamic office environment
  • Proficient in MS Office Suite, with experience in Adobe Create Suite (Photoshop, Illustrator, InDesign); experience with Basecamp or Air Table a plus; experience with Salesforce preferred
  • Genuine interest in art and/or Jewish history and culture

Core Competencies:

  • Detail-oriented, extremely organized, and able to tackle multiple deadlines simultaneously
  • Excellent project management skills
  • Design background or education is a plus
  • Sound judgement in setting priorities
  • Self-starter with the ability to work as a team as well as independently problem-solve/trouble-shoot
  • Great sense of humor

Send Resume with Cover Letter To:
Associate Director, Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128


The Jewish Museum is an Equal Opportunity Employer.