Rights and Reproductions Coordinator

The Rights and Reproductions Coordinator serves as the rights, permissions, and licensing expert for the Jewish Museum. The position oversees all policies, procedures, and activities involving intellectual-property rights for the museum’s publications, programs, and temporary exhibitions, as well as the permanent collection.

The Coordinator manages the acquisition of intellectual-property rights for use in the exhibitions, public programs, publications, advertising, promotions, and merchandising of the museum, including images, text, footage, music, and other audiovisual elements. The Coordinator serves as point person for requests to the museum both internally from departments and staff and externally from outside users for images and other media (for example, text and footage) and serves as a liaison to Art Resource (the licensing partner of the Museum) in request fulfillment.

The Coordinator uses the museum’s digital asset management system (DAMS) to centralize the archiving, distribution, and access of images, footage, and other assets and provide rights information to museum staff and external clients.

Department: Publications
Reports to: Director, Publications
FLSA Status: Non-Exempt
Schedule: Full-time (Anticipated Start Date: January / February 2022)


  • Clear rights and collect digital files from outside providers and rightsholders for use in exhibition catalogues, merchandise, website, and promotional print/digital uses; ensure that assets obtained meet the museum’s guidelines for reproduction
  • Maintain records of incoming and outgoing image permissions, including contracts, status, fees, approvals, and procedures for renewal
  • Conduct research to determine intellectual-property rights status, including copyright and third-party rights; correspond with rightsholders and agencies, such as ARS; provide due diligence in cases of potential orphan works and unknown copyright assertion
  • Working with curators and in-house counsel, secure blanket permission or nonexclusive contracts for new museum acquisitions; review rights, reproductions, and intellectual property clauses in all museum contracts; develop and update museum intellectual-property best-practices
  • Collaborate with the DAMS manager on the development and maintenance of NetX, the museum’s image-rights management system
  • In collaboration with digital-media staff, update and maintain current copyright notices and related rights information on the museum website
  • Write image captions and photograph credits when necessary
  • Occasionally represent the museum at relevant conference and seminars
  • Other tasks as requested by supervisor

The ideal candidate will be an individual who is creative, results-driven, energetic, dedicated, diplomatic, and able to maintain a sense of humor and grace under pressure.


  • A B.A. in the humanities, ideally in museum studies, art history, pre-law, or a related field preferred
  • At least 2 years of experience in a rights acquisitions position, preferable within an art museum or image archive
  • An up-to-date understanding of intellectual property law, including “fair use” and similar copyright issues
  • Ability to manage several projects at once and to handle deadline needs from several departments
  • Basic understanding of digital-imaging standards and formats
  • Familiarity with TMS, digital-asset management systems, and print/media technologies
  • Ability to work collaboratively with others as part of a team as well as independently
  • Excellent oral and written communication skills
  • Fully vaccinated against COVID-19 with a Center for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable accommodation due to qualified disability or sincerely held religious belief or other legal basis)

Send Resume with Cover Letter To:

Director, Human Resources

The Jewish Museum

1109 Fifth Avenue

New York, NY 10128

The Jewish Museum is committed to diversifying its staff and encourages individuals of all abilities and ethnic, racial, and religious backgrounds to apply for this position. The Museum is an equal opportunity employer and does not discriminate on the basis of any protected characteristic prohibited by applicable law.

The Jewish Museum is an Equal Opportunity Employer.