Special Events & Rental Manager

The Jewish Museum seeks a detail-oriented, multi-tasker to manage its facility rental program and to provide support for internal events produced by the Special Events Department. In addition to having strong organizational and administrative skills, this position requires someone with the maturity to handle a broad range of client needs with professionalism and tact.

Department: Special Events
Reports to: Senior Director of Special Events
Date posted: July 8, 2021
FLSA Status: Exempt
Schedule: Full-time; 35-hours / 5 days a week / including evenings and some weekends

Responsibilities:

  • Manage all aspects of the Museum’s rental program, including fielding rental inquiries for institutional, corporate, and individual life cycle events.
  • Arrange site visits, coordinate event logistics, act as on-site event manager, and assist with event planning.
  • Prepare contracts, oversee payment and insurance forms, and develop/maintain rental program budgets.
  • Manage relationships with vendors such as caterers, party planners, and floral designers.
  • Coordinate the Museum approval process for print and digital materials.
  • Maintain current rental program information on the Museum’s website and input relevant data in Salesforce.
  • Provide important support for internal Museum events, including the Annual Purim Ball, Art and Design Tour, exhibition openings, and other events and projects, as needed.
  • Attend weekly event logistics meetings and engage with colleagues, donors, and other key Museum stakeholders. 

Requirements:

  • Bachelor’s degree required
  • Two to three years’ experience with facility rentals, event management, or related field
  • Excellent email and phone etiquette; ability to adapt to varying communication styles
  • Maturity to deal with sophisticated clients and willingness to go the extra mile to provide excellent client service
  • Strong negotiation skills
  • Highly detail oriented; adept at trafficking logistics and prioritizing workload between several projects 
  • Flexibility to work evenings and weekends as necessary
  • Strong computer skills essential; familiarity with Salesforce preferred
  • Knowledge of the laws of kashrut, preferred
  • Interest in visual arts and museum operations preferred

Send Resume with Cover Letter with Salary Requirement To:
 

Associate Director, Human Resources

The Jewish Museum

1109 Fifth Avenue

New York, NY 10128

212.423.3232

The Jewish Museum is committed to diversifying its staff and encourages individuals of all ethnic, racial, and religious backgrounds to apply for this position. The Museum is an equal opportunity employer and does not discriminate on the basis of any protected characteristic prohibited by applicable law.

The Jewish Museum is an Equal Opportunity Employer.